Partnerships for Innovation
PURPOSE: Responsible for detailed financial and administrative responsibilities including facilities, logistics, and day-to-day activities such as budgeting, reporting, estimating, analysis, etc., for Department of Defense (DoD) programs. The incumbent provides on-site coordination and support to DoD based research participation programs in the areas of budget analysis and general program coordination, with a special emphasis on financial analysis (i.e. preparing customer reports, developing cost estimates, and provide expenditure balances). Participates in budget preparation and monitors expenses for 50-75 different customers. Interprets and implements customer requirements for more than 20 different proposals with annual expenditures in excess of $25M. This individual is also the lead contact for facility management. The employee coordinates all facility management needs for this off-site location, locally and in Oak Ridge.
ESSENTIAL JOB FUNCTIONS:
Prepares, analyzes, monitors, and revises sponsor account balances. Verifies and reconciles budget discrepancies. Provides financial administrative assistance to management staff to include maintaining custom data bases of financial information by participant and by MIPR (military funding document); preparing cost estimates; documenting and reconciling balances of funding documents; developing and revising budget models; reconciling budget variances and initiating corrective action with other personnel; serving as liaison between military customers and ORAU/ORISE management staff regarding the status of current funding; and preparing financial reports for customers and ORAU/ORISE managers.
Serve as the lead contact for all facility management areas for this location this includes: Works with project managers and group manager to ensure that all administrative support priorities, schedules, tasks, and activities are met. This includes various aspects of facility management including: telecommunications, maintenance, equipment, security, lease requirements, service contracts, space utilization, safety management, etc., are in compliance with local and company standards.
Maintains accurate stipend records/reports. Oversees monthly and supplemental batching for participants. Coordinate with the project managers to ensure funding and accurate start dates are captured and computed.
Prepares ORAU and ORISE sponsor reports as required. Reports typically include participant status, renewal lists, college/university affiliation, appointment periods, and other demographic data required for Science Education Programs (SEP) unit reports, contract requirements, and special data call requests from sponsors.
Attends meetings on behalf of managers when fiscal/budget or facility related topics are discussed.
Bachelor's degree in Business, Accounting or related discipline and at least three years of job-related experience or an equivalent combination of education and experience. An in-depth knowledge of financial practices is required. Must possess a strong office manager background in order to problem solve a variety of issues related to facilities management. Must have the ability to prioritize and organize work while ensuring quality of work and attention to detail. Must have extensive experience with spreadsheets specifically with Microsoft Excel, computer database systems, word processing programs, and electronic mail packages. Must have experience working with financial and accounting matters. Must have excellent communication skills and above average grammar and proofreading skills. Must have demonstrated ability to work with many different types of persons, including academia members, military professionals, researchers and administrators. Must demonstrate strong problem solving skills. Must be self-directed and capable of organizing work, setting priorities, and handling large volumes of work under pressure. Must have demonstrated ability to initiate and organize special projects. Must be able to travel up to one day a month.