Partnerships for Innovation
PURPOSE: Provides administrative support to Employee Relations (ER)/Diversity. Functions consist of working on a variety of Human Resources (HR) tasks including collecting and processing exit interview data, refining new employee contact process and administering regular follow-ups, and assisting with diversity council events.
ESSENTIAL JOB FUNCTIONS:
* Schedules quarterly department meetings and general employee relations and diversity awareness sessions with program/department managers and staff. Assists with research on forward-thinking approaches to strengthening ER and diversity awareness. Assists Director ER & Diversity in developing new exit interview tool, defining exit interview process and procedure for maintaining exit interview data, and refining and implementing process to follow up with new employees and post-doctoral fellows.
* Provides clerical support for the Diversity Council. Maintains diversity calendar of events, records and maintains events planning and coordination processes, follows up on scheduled diversity council activities, and communicates as necessary with council members to continue a timely flow of processes and scheduled activities. Devises process to capture and maintain record of council activities for annual diversity accomplishments reporting.
* Uses key stats to generate and complete regular reports; maintains ready count of Equal Employment Opportunity (EEO) (women, minorities, persons with disabilities) data by using promotions, separations, and new hire reports, and works with Administrative Associate to verify data for critical indicators.
OTHER JOB DUTIES:
* Performs other general HR duties as needed.
High school diploma or equivalent with a minimum of two to four years job related experience required; some college coursework in Human Resources preferred. Knowledge and skills in Microsoft Office applications to include intermediate level in Word and Excel required; knowledge of Oracle and Discoverer desired. Basic knowledge of the Oracle HR system and HR experience preferred. Must possess good computer skills (data entry, word processing, spreadsheets, databases) and be able to learn new computer systems quickly. Excellent oral/written communication skills required. Strong interpersonal, coordination, customer service, organizational, and teamwork skills required. Must be detail oriented, flexible, able to meet deadlines, and able to prioritize multiple and competing tasks. Demonstrated ability to enter data accurately and completely into database or other electronic information systems. Demonstrated ability to work in a multiple office environment requiring significant attention to detail and meeting deadlines. Ability to proofread documents and other materials for typographical, grammatical, spelling, punctuation, and formatting errors required. Knowledge of ORAU business operations, policies, and procedures desired.