Partnerships for Innovation
Multiple Openings
PURPOSE: To perform a variety of complex and difficult coordination functions in direct support of a multi-disciplinary and multi-agency center for forensic, technical and intelligence analysis and related program management activities. To provide program support for the planning, coordination, administration, and execution of activities for management and assigned technical and forensic specialists. Will provide direct and coordinating support to office operations, budget control, personnel, communications, correspondence, and reporting requirements.
Compiles information, identifies effective report formats, drafts reports, and proofs documentation. Performs all aspects of administrative duties: provides travel coordination for employees; enters data and maintains complex data files utilizing spreadsheet or database software programs; composes and prepares correspondence and documents; answers routine correspondence; generates and maintains confidential files and data; sets up and maintains active file systems; types reports, correspondence and forms; formats according to orders and policies, coordinates and arranges meeting and appointment schedules per the direction of management.
Prepares regular and special-purpose program, facility, property, and other reports as necessary to assess accomplishments and develop projections regarding support to the client organization. Will analyze and check data for irregularities. Provides assessments to management and other staff to identify and resolve issues emerging from those reports.
Provides other support to the preparation and analysis of monthly administrative and operations data, review of program accomplishments and trends, assistance in the preparation for internal and external audits, monitoring of expenses, and preparing cost estimates.
Refines, maintains, and manages administrative elements of program components to include amending and improving processes and procedures. Efforts will include administering training requirements, providing administrative and related procedural briefings, explaining reference materials and forms, and serving as the point person to coordinate administrative procedures.
Assists management with the integration and coordination of administrative and personnel responsibilities among multi-disciplinary groups. Will facilitate process improvement actions and assist in establishing protocols to gain efficiency for completing an array of administrative functions that benefit employees and the client across the organizational element.
Assists in facility/work space and property management, facility and/or office equipment maintenance, repair, replacement, acquisition. Tracks and orders office supplies; and maintains associated records.
Bachelor's degree in Business, Management, or related discipline and two - four years of job-related experience or an equivalent combination of education and experience. Must have experience in office administration. Must have excellent computer skills including MS Office suite and web browsing. Must have excellent oral and written communication skills, to include report editing; the ability to work in a multi-tasking environment; the ability to analyze and draft clear written and/or oral presentation and recommendations; strong organizational skills and effective team player and knowledge of administrative policies, procedures and guidelines. Must possess a clear understanding of office operation procedures including budget, human resources, timekeeping, and travel. Experience in project management, financial management desired and customer service desired. Must have the ability to obtain and maintain a Top Secret security clearance. An active Top Secret clearance is preferred.